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Good Recruitment leads a Better Team

An Analytical View on Recruitment Dashboards

“Recruitment is the most essential operation of any business and it pays if done properly”

When organizations hire the right people, train them well and treat them right; these people not only produce great results but also tend to stay with the organizations longer.
The issue is that most people have the data in their ATS, but they tend to miss out a high level overview showing the state of their hiring efforts. While what they actually need is a greater visibility into their hiring activity.

I personally understand this very well owing to the interactions I had with couple of startups facing similar issues. And out of my observations I mostly end up suggesting them a hiring/recruitment dashboard in order to keep an eye on the hiring process.

Single Point Solution

Here is how a one page hiring dashboard should look like:

Recruitment Dashboard Layout

This is just a generalized case and can be customized in  any way based on requirements. But this should not just be a bird eye to your process but also the flow guiding your whole hiring process.

Filters

The first thing one may notice is the filters.

Dashboard Filter

Since I personally prefer working remotely, the filters primarily work on location and experience of the candidate. Further attributes like skills and organizations can be added to the filters.

Highlights

Dashboard Highlights

The next thing on the top are the highlights, these are kind of summary of the whole process so far. As one can see  applied for this position out of which 17 are still in pipeline, while 8 have already been rejected.

Graphical Highlights

The round one area is a qualification round where we only have pass-fail results. The remaining 19 candidates from round one enter the round two and three.

Dashboard Charts

As we can see no one here has score below 60. This can be either because the candidates applying are pretty good or maybe because the qualification exam was too good to allow any weak candidates. Then comes the interview rounds where candidates have to be rated on a scale of 10. The pie chart is similar to the round two and three as these follow a similar concept.

This type of analysis is necessary to understand the type of candidates being received. It lets you refine the job description guidelines and even the qualification exam rules so as to have better results.

In the end the candidates who are most suitable to fr the job should come forth to the direct interview rounds. This not only reduces the hassles at the manager-end but also saves the hr team from sending too many of regret mails.

Data Grid

Then comes the data grid.

Candidate records

The data grid lists the tuples related to the individual candidates categorized on basis of their application status. The columns in each category remains the same. The table gives the manager a summary of the candidate’s profile by giving relevant data like: name, current job title, location, age, experience, skill-set, scores and rating in different rounds.

And just in case the manager wants to take a deeper look into the profile the view would open a modal with a detailed candidate profile. The contact option allows the manager to write a mail and also provide the contact details of the candidate.

Profiling

Here is how the candidate profile would ideally look like:

Candidate Profile

As one can see, it gives out all the details related to the candidate. The resume preview enables manager to view the complete CV there itself, without having troubles of downloading it.

Quick Feedback Form

The add feedback download not only gives the manager an ability to comment and rate but also allows the manager to place candidates abstractively on a scale between poor and best.

Further there can be tweaks to your dashboard like: automated alerts and notifications on your mails, so that you don’t need to have trouble of keeping track with your to do list

With a tool like this with the managers the hiring won’t be the same pain again.

These types of tools not only allow a manager to know the status of hiring process but also proves to be helpful in reducing the TAT of whole process. They prove a boon to the recruiter by giving an analysis of figures like: average time spent on a profile, total number of people interviewed vs total number hired and so on.

So don’t just spend your money and time on recruitment of your ideal team. Rather have a similar dashboard to do the thinking over.

“The secret of my success is that we have gone to exceptional lengths to hire the best people in the world” – Steve Jobs

About Utkarsh Kaushik

Take an avid reader, implement the concepts of programming and git init the repository of software engineering. Merge the branches of application development, data science and data modelling to the master. Now push the commits related to product management and project architecture. Pour some love for comics. Finally sprinkle the entrepreneurial and intrapreneurial snippets with some ambitions and attitude. Bake for 20 minutes. Then take another 15 minutes to prepare some espresso with enough steamed milk and milk foam. The resultant delicious and extravagant cake along with superb latte is what you would know as Utkarsh Kaushik! Read more about me @ utkarsh-kaushik.com

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